On January 1st 2023, the “Gesetz über die unternehmerischen Sorgfaltspflichten zur Vermeidung von Menschenrechtsverletzungen in Lieferketten (LkSG)” or the German Supply Chain Act (GSCA) will take into effect for firms with more than 3,000 employees. It will expand to smaller firms in 2024. The law carries new rules to ensure companies doing business in Germany meet the standards set out in United Nations (UN) Guiding Principles on Business and Human Rights and the Organisation for Economic Co-operation and Development (OECD) Guidelines for Multinational Enterprises.1
The law imposes due diligence obligations on companies that have a principal place of business, administrative headquarters, statutory seat, or branch office in Germany to comply with human rights and environmental standards. It also exposes them to serious liabilities upon violations.
The German Supply Chain Act provides a comprehensive list of obligations including the establishment of a risk management system for compliance. It also outlines the necessary preventive and remedial measures, makes complaint procedures mandatory and requires regular documentation and reports.
In this article, you will learn about the German Supply Chain Act and what it means for businesses in Germany and around the world:
- What is a supply chain in the context of the German Supply Chain Act?
- What is the scope of the German Supply Chain Act?
- What sustainability indicators does the German Supply Chain Act apply to?
- What are the due diligence obligations of the German Supply Chain Act?
- Penalties for non-compliance
- The future of due diligence regulations
- Next steps for OEMs and brands
- Next steps for suppliers
What is a supply chain in the context of the German Supply Chain Act?
The supply chain within the meaning of the German Supply Chain Act refers to all products and services of an enterprise. It includes all steps that are necessary to provide goods and services, starting from the extraction of the raw materials to the delivery to the end customer (in Germany and abroad):
- the actions of an enterprise in its own business area,
- the actions of direct suppliers, and
- the actions of indirect suppliers.
What is the scope of the German Supply Chain Act (LkSG)
- From 2023: Companies based in Germany with more than 3,000 employees, or German-registered branches of foreign companies with more than 3,000 employees. This concerns approximately 600 companies.
- From 2024: Companies based in Germany with more than 1,000 employees, or German-registered branches of foreign companies with more than 1,000 employees. It will concern approximately 2,800 companies, according to the Explanatory Memorandum on the Supply Chain Act.
However, even if your own company does not reach the thresholds mentioned, you can expect small and medium-sized enterprises (SMEs) to be affected as well, since the large companies addressed will likely pass on the due diligence obligations imposed on them by law to their suppliers. In future, smaller companies will also be covered by the "sphere of influence" of the German Supply Chain Act without themselves being in-scope companies.3
Direct and indirect suppliers
Under the German Supply Chain Act, companies must monitor and act upon violations in their own operations, as well as operations of their direct suppliers worldwide starting from the extraction of the raw materials to the delivery to the end customer.
In addition, if companies obtain substantiated knowledge of a possible violation of human rights or environmental standards by one of their indirect suppliers, they must immediately conduct a risk analysis for these violations.
What sustainability indicators does the German Supply Chain Act apply to?
The regulation covers two major risk areas: the environment and human rights.4
What are the due diligence obligations of the German Supply Chain Act?
The highlight of the new German Supply Chain Act is the obligation for companies to conduct human rights and environmental due diligence. The due diligence requirements include nine high-level steps:
- Establish a risk management system
Companies must create an appropriate risk management system to comply with the German Supply Chain Act obligations. As part of their risk management, companies must first analyse their own human rights and environmental risks and the identical risks of their direct suppliers.
- Define in-house responsibility for compliance
Companies are required to appoint a “human rights officer” who is responsible for monitoring the risk management within their supply chains. This does not necessarily have to involve creating a new job or hiring new employees, as risk management tasks can be integrated into existing departments (e.g. compliance officer, sustainability department, etc.). Additionally, senior management must also be informed about the work of the responsible person at least once a year.5
- Perform regular risk analyses
The risk analysis must be carried out by companies at least once a year and on an ad hoc basis, for example due to the introduction of new products, projects or a new business field.6|
- Issue a policy statement
In-scope companies must issue a policy statement that includes the following elements of a human rights strategy:
- Describe the procedures by which the company fulfils its German Supply Chain Act obligations.
- Describe the company’s priorities related to human rights and environmental risks.
- Share expectations placed by the enterprise on its employees and suppliers.
The statement assures that the company's board and management are fully committed to its human rights agenda.
- Establish preventive measures in your own business area and for direct suppliers
Companies must implement appropriate procurement and purchasing practices, deliver training in relevant business areas, and establish control measures to verify compliance with the human rights strategy outlined in the policy statement.
- Take remedial action
If the company determines that a violation of a protected legal position has occurred or is imminent, it must immediately take appropriate remedial action to prevent, stop or minimise the violation. Failure to do so may result in not just fines, but also civil action by harmed parties, NGOs, and even competitors.7
If the violation cannot be stopped in the foreseeable future, the company must outline and carry out a concept to end or minimise the violation without delay. The company must consider the following measures:
- Outline a concrete timetable.
- Work on minimising the violation together with the company that caused it.
- Temporarily suspend its relationship with the supplier while efforts are made to minimise the risk.
Termination of business relationships is only required as a last resort in the event of serious human rights violations by suppliers that cannot be remedied in any other way.
The effectiveness of the preventive and corrective measures must be reviewed annually and on an ad hoc basis in the event of a significant change in the risk exposure profile such as the introduction of new products, projects or a new field of business.
- Establish a complaints procedure
In-scope companies must establish a complaints procedure to enable people to report violations of human rights- or environmental- related obligations in their own business area or that of a direct supplier. The procedure should be publicly available. A person submitting the complaint should be informed of its reception. The effectiveness of the complaints procedure must be reviewed annually and on an ad hoc basis when necessary.
- Implement due diligence obligations with regard to risks at indirect suppliers
If a company has substantiated knowledge of its indirect supplier's misconduct, it must immediately address the risks, outline and implement preventative measures, and update its policy statement, if necessary.
- Document and report on due diligence activities
A company must report on the fulfilment of its due diligence obligations annually. It must make the report publicly available free of charge on the company’s website no later than four months after the end of the financial year for a period of seven years.
Penalties for non-compliance
The implementation of the due diligence obligations laid down in the German Supply Chain Act is monitored by the German Federal Office for Economic Affairs and Export Control (Bundesamt für Wirtschafts- und Ausfuhrkontrolle or BAFA). If a company fails to comply with the due diligence obligations pursuant to the German Supply Chain Act, the Act provides the following sanctions:
- Fines
Periodic penalty payments of up to EUR 50,000 in administrative enforcement proceedings and/or fines. The fines can amount to up to EUR 8 million. In case an average annual turnover of a company is more than 400 million euros, the fine can go up to 2% of the average annual turnover.
- Exclusion from public tenders
Upon violation, companies can be excluded from winning public contracts in Germany for up to three years.
- Civil liability
Claims under section 823 of the German Civil Code (Bürgerliches Gesetzbuch or BGB)8 on the grounds of a breach of a duty of care and claims under foreign law are a realistic threat to German companies violating human rights.
While liability may not have been extended in substantive legal terms, it has been in procedural terms. The German Supply Chain Act now extends the rights of domestic trade unions and non-governmental organisations (NGOs) regarding the assertion of third party rights violations in front of German courts.
Thus, a person claiming to be the victim of a violation of a "paramount protected legal position" may authorise trade unions and NGOs to bring proceedings to enforce that person's rights in their own capacity (i.e. "special transfer of procedural authority").9
The future of due diligence regulations
Mandatory supply chain due diligence and reporting is becoming the norm in Europe.10 In addition to Germany, the Netherlands, France, Switzerland, Norway and other countries now require elements sort of due diligence. These include the:
- Dutch Child Labour Due Diligence Law (this law is supposed to come into force in 2022)
- Norwegian Transparency Act
- Swiss Due Diligence Law
- French Duty of Vigilance Act
Next to this, in February 2021, the European Parliament adopted a proposal for a EU-wide Directive on Corporate Sustainability Due Diligence. This is a unifying supply chain due diligence process that will take precedence over the national due diligence laws.
EU Justice Commissioner Reynders stated: "We want to go a long way, a long way down the supply chain and a long way in terms of the number of companies involved."11
For a complete overview of new sustainability regulations download our guide and look into the blogs posts.
Next steps for OEMs and brands
- The most important first step to prepare for the German Supply Chain Act is to map all your direct suppliers by working with your procurement and buying teams.
- Conduct a basic risk assessment, considering their locations, the nature of their businesses, the types of people they employ, and the conditions they provide.
- Last, collect contact details for each supplier in case of an emergency.
Next steps for suppliers
- Check that you are compliant with labour, health and safety and environmental legislation.
- Read about the German Supply Chain Act and what it requires companies to do. Learn about the information your customers will need from you.
- Make sure your paperwork is up-to-date and ready to share with customers, to help them comply with the new law. This will help you build stronger relationships with brands and OEMs.
Conclusion
Today, supply chains extend around the entire world. For decades, international corporations have been criticised for not complying with human rights and environmental standards along their supply chains and for profiting from poorly enforced national regulations in emerging and developing countries.
The German Supply Chain Act (LkSG) is the first legislative step that obliges companies established in Germany to protect people and the environment harmed by their global supply chain operations. It will come into force in January 2023 for all companies with 3,000 employees and head offices, main branches, or statutory seats in Germany. In 2024, the Act will start applying to companies with more than 1,000 employees.
To avoid liability, companies must comply with the standards outlined in the German Supply Chain Act. The due diligence obligations include nine high-level requirements: establishing a risk management system, assuring in-house responsibility for compliance, performing regular risk analyses, issuing a policy statement, establish preventive measures for their own business and for direct suppliers, taking remedial action when necessary, establishing a complaints procedure, implementing due diligence obligations with regard to risks at indirect suppliers, and documenting and reporting on due diligence activities. These activities should be done on an annual basis or upon request.
Ensuring compliance with the new regulations can be a daunting task. However, with implementation of digital technologies for supply chain traceability you can make it easier. Circularise is one of the solutions that can help you with compliance.
Contact Circularise today
Circularise is a digital product passports and mass balance bookkeeping software provider. Circularise’s software system helps suppliers in chemicals, plastics, battery materials, metals, and other industries to trace materials and share their environmental footprint without risking their sensitive data.
By extension, it helps brands to get visibility into their own Scope 3 emissions and other metrics, which is aligned with the regulatory push around Digital Product Passports, the SEC’s proposed climate risk disclosure rules, and the Corporate Sustainability Reporting Directive.
Circularise is the leading software platform that provides end-to-end traceability for complex industrial supply chains. We offer two traceability solutions: MassBalancer to automate mass balance bookkeeping and Digital Product Passports for end-to-end batch traceability.
