Office Manager

Location:
The Hague | Hybrid
Employment:
Parttime
Start date:

About the job

We are seeking a dedicated and proactive Office Manager to oversee our daily administrative operations. As an Office Manager, you will be essential in maintaining efficient office workflows and supporting the broader team by ensuring a smoothly running office environment. This role offers a fantastic opportunity to gain hands-on experience in office management and contribute to significant projects within a dynamic environment.

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Key Responsibilities

  • Office Operations:
    • Ensure the office environment is clean, organised, and well-maintained.
    • Manage office supplies, equipment, hardware and vendor relationships.
    • Coordinate maintenance, repairs, and utilities as needed.
  • Administrative Support:
    • Handle correspondence, mail, phone and general inquiries.
    • Maintain and update office policies and procedures.
    • Support the team with ad-hoc administrative tasks.
  • Team Coordination:
    • Organise and facilitate company meetings, events, and team-building activities.
    • Coordinate travel arrangements and schedules for staff when necessary.
    • Support HR with onboarding new employees (desk setup, access badges, etc.).
  • Finance Support:
    • Track office budgets and expenses.
    • Process invoices, receipts, and office-related payments.
  • Compliance and Security:
    • Collaborate with the IT team to ensure compliance with security protocols (e.g., visitor logs).
    • Oversee the implementation of health and safety standards in the office.
    • BHV Certification is a plus.

Qualifications

  • Proven experience in office management, administration, or a similar role.
  • Strong organisational and multitasking skills.
  • Excellent verbal and written communication in both English and Dutch.
  • Proficiency in Google Workspace.
  • Ability to work independently and take initiative.
  • Experience in a scale-up environment is a plus.

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What We Offer

  • Hands-on experience in a dynamic and fast-paced business environment.
  • Opportunity to develop IT and security skills rapidly, including exposure to cybersecurity, automation, and compliance.
  • Mentorship from experienced professionals.
  • Training and support to help you grow in the role.
  • A collaborative and innovative workplace culture, in an internationally diverse team representing 20+ nationalities, dedicated to driving the circular economy forward.
  • Competitive salary and benefits package with flexible part-time hours to accommodate personal commitments.

‍About Circularise

Circularise was founded by Mesbah and Jordi, who embarked on a mission to propel the world towards a circular economy. Their journey began in 2016, following visits to several recycling facilities in the Netherlands. During these visits, they discovered that countless products intended for recycling actually ended up incinerated or, even worse, tossed into landfills.

The reason behind this was a lack of knowledge about the products' composition. Questions related to the materials used, their origin, and their potential hazards remained unanswered. This revelation sparked the inception of Circularise — a company built on the pillars of transparency, sustainability, and innovation. The founders recognised that increasing supply chain transparency and enhancing data exchange using digital product passports would enable sustainable practices on a global scale.

Developing a digital product passport platform for a circular economy necessitates a diverse and inclusive team. Over the years, Circularise has grown from merely two founders to a strong team of more than forty individuals representing over twenty nationalities. These team members bring their unique perspectives and experiences to the table, united by a common purpose. As Circularise continues to expand, we remain on the lookout for talented, inquisitive minds eager to join in our quest to revolutionise sustainability and bring circular economy to the most complex supply chains.

Everyone belongs at Circularise

We strive to hire people from all walks of life. Circularise is committed to providing equal opportunity for all employees and candidates without regard to race, colour, religion, national origin, sex, age, marital status, sexual orientation, disability, or any other characteristic protected by law. Each person is evaluated on the basis of personal skill and merit. We are continuously working hard to develop and build a culture of inclusivity & diversity.

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Notice to recruiters, agencies & staffing companies
Circularise B.V. and its affiliates (“Circularise”) has an internal recruiting department. Agencies are hereby specifically directed not to contact Circularise employees directly in an attempt to present candidates – Circularise's recruiting team or other authorised Circularise personnel must present all candidates to hiring managers.
Full recruiter policy available here.